Interim Officer Nominations

1st Vice President

The 1st Vice President will perform all duties of the President in absence of, or at the request of the president. She will serve as an advisor to the President; lead the Events Committee; make recommendations of activities, projects and programs that are commensurate with the aims, purpose and resources of the Alumni Association.

Goals

The role of 1st Vice President is to insure continuity in the absence of the President. She will lead the social activities of the organization, selecting and working with all Social Event Directors. Working with the Vice President – Development/ Fundraising she will work with Fundraising Event Directors as needed.

Responsibilities
 Perform all of the duties of the President in the absence of, or at the request of the president.

•   Serves as the Association’s Parliamentarian; advises, upon request the president, other officers, committees, and members, on matters of parliamentary procedures according to Association’s Constitution and Bylaws, and Robert’s Rules of Order, Newly Revised.
•   Lead the Events Committee that is responsible for all Social and Community Service events of the Alumni Association.
•   Work with the Vice President of Development/Fundraising to plan social, community service and fundraising events that are commensurate with the aims, purpose and resources of the Alumni Association.
•   Create opportunities for members to participate in events and activities.
•   Ensure that there is a balance of activities provided to meet members’ needs and wants.
•   Prepare and submit to the Finance Committee and Chief Financial Officer for approval, an annual and per event budget.
•   Recruit / designate Social Event Directors for each event. The Social Event Director will lead the operation of the event, reporting to the 1st Vice President. In the absence of a Social Event Director, the 1st Vice President will be responsible for the event and will assemble a team from the general membership.
•   Determine if multiple Social Event Directors are required for a specific event, due to size, complexity, or need to represent multiple generation of alumni.
•   Monitor event spending in accordance with approved event budgets.
•   Prepare event proposals, plans and timelines to the officers for approval by the officers. The Board of Trustees will review / approve the activities planned for the annual meeting.
•   Present, plan, execute Alumni Association events, and increase membership participation. Present results to the membership, officers and/or Board of Trustees.Completion of PositionReview position with the new 1st Vice President and provide a written note to successor and any other materials developed during your tenure as 1st Vice President, including a uniform 1st Vice President’s handbook with guidelines, ideas, and suggestions for future 1st Vice Presidents. In addition, the 1st Vice President will transfer all documents, memorabilia, and photos/videos/written account to the new 1st Vice President.
  

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  SUNY Potsdam Omega Delta Phi Alumni Representative

  The SUNY Potsdam Omega Delta Phi Alumni Representative, working in conjunction with the Association’s Board of Trustees and President, represents the needs of our alumni and other Greeks as dynamic affinity groups to the SUNY Potsdam college community. This position significantly contributes to the success of the Greek communities at SUNY Potsdam and Clarkson University. This position will serve as the Omega Delta Phi Alumni representative for any SUNY Potsdam Greek Life related organization. This position will work closely with the Omega Delta Phi Alumni representative for Clarkson University. The President of the Alumni Association will also serve in this capacity.

  Goals

  This role will participate in the important work of building the future of fraternity and sorority life at SUNY Potsdam. Its goal is to insure the opinions and needs of the Omega Delta Phi Alumni are represented at SUNY Potsdam and to serve as a representative of the Potsdam Greek communities at both SUNY Potsdam and Clarkson University.

  Responsibilities / Tasks

   Serve as the Omega Delta Phi Alumni representative on any SUNY Potsdam advisory body regarding for all rules, regulations, and standards affecting the recognition of fraternity and sorority organizations.

  •   Work to maintain or initiate Omega Delta Phi as a recognized Greek organization within the University.
  •   Represent the best interests of the fraternity and sorority system before decision-making bodies of the University.
  •   Promote the Greek program at SUNY Potsdam and Clarkson University.
  •   Improve the Greek organization’s image to the educational and local Potsdam communities.
  •   Stimulate a continuing interest in PanHellenic or Greek organization activities and affairs in the educational and local Potsdam communities.
  •   Participate in University sponsored Greek related organizations requiring an alumni representative.
  •   Increase the importance of Greek organizations as part of the Potsdam educational experience.
  •   Forge a working partnership and awareness at SUNY Potsdam, placing Omega as a leading player and exemplar of what Greek life should look like from an alumni and active membership perspective.
  •   Preserve Greek life on the SUNY Potsdam campus, exploring ways to eliminate problems that may plagued the system.
  •   Suggest proposal that will ensure deviant behavior such as abusive hazing and alcohol practices are removed from Greek program and activities.
  •   Prepare and submit to the Finance Committee an annual budget that relates to the activities and items required to perform this position.
  •   Provide updates to the Officers and Board of Trustees as requested.
  •   Work with the active sorority membership to ensure that these goals and responsibilities are realized.Completion of PositionReview the position with the new SUNY Potsdam OPD Alumni Representative and provide a written note to successor and any other materials developed during her tenure, including a uniform SUNY Potsdam OPD Alumni Representative handbook with guidelines, ideas, and suggestions for SUNY Potsdam OPD Alumni Representative. In addition, the SUNY Potsdam OPD Alumni Representative will transfer all documents, memorabilia, and photos/videos/written account to the new SUNY Potsdam OPD Alumni Representative.